Vendor Information
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Purchasing
Bid and Vendor Information

The Union Elementary School District No. 62 values the importance of our business partners.  We make every effort to assist vendors in obtaining the information necessary to respond to our quotes, Invitation for Bid (IFBs), and Formal Request for Proposal (RFPs).

If you are a vendor interesting in responding to our quotes, IFBs, or RFPs, we encourage you to checks the postings on the left hand side of this page. We also encourage vendors who are interested in being placed on our vendor list to review the vendor instructions.


Vendor Instructions

If you are a vendor who would like to be placed on our bid list for potential consideration for quotes, IFBs, and RFPs, we have provided the necessary instructions and forms below:

  1. Register a vendor. We will need your vendor tax number, DUNS number, or social security number for tax purposes. This will allow you to receive notices of our competitive quotes, IFBs, or RFPs.
  2. Complete a Vendor Registration Form and an I.R.S. W-9 form.
  3. Respect our policies and procedures. In most cases, there is usually a good reason why we are requesting the information in a quote, IFB, or RFP.
  4. Be thorough, neat, and accurate in responding to our requests. Adhere to the directions that have been given for a response. In most instances, we will not be able to have time to decipher poor penmanship, request missing information, or permit a correction.
  5. Do not deliver goods or services until you have an authorized purchase order in hand. Do not accept verbal authorization for delivery from a staff member.  Chapter 10. Administrative Code does not allow payment of an invoice unless a purchase order has been issued.  Please allow at least one week for a purchase order to be issued.
  6. A purchase order number must be on all documents.
  7. MSDS sheets must accompany all orders if applicable.
  8. Notify the District of any incomplete or back order shipments.

Invoices should be mailed to:

    Union Elementary School District No. 62
    Attn:  Accounts Payable
    3834 S. 91st Avenue
    Tolleson, AZ  85353

Please remember that purchasing is a public process that is public information, with public funds.  If you have further questions, please call Zoraida Cordoba at (623) 478-5022 or Elyse Moya at (623) 478-5012.

Thank you for your interest in doing business with the Union Elementary School District.