Purchasing

Bid and Vendor Information


The Union Elementary School District No. 62 values and knows the importance of our business partners. We make every effort to assist vendors in obtaining the information necessary to respond to our quotes, Invitation for Bid (IFBs), and Formal Request forProposal (RFPs).

If you are a vendor interested in responding to our quotes, IFBs or RFPs, we encourage you to check the postings on the left-hand side of this page. We also encourage vendors who are interested in being placed on our vendor list to review the vendor instructions.


Vendor Instructions

If you are a vendor who would like to be placed on our bid list for potential consideration for quotes, IFBs and RFPs, we have provided the necessary instructions and forms below:

  • Register as a vendor. We will need your vendor tax number, DUNS number, or social security number for tax purposes. This will allow you to receive notices of our competitive quotes, IFBs, or RFPs.
  • Complete a Vendor Registration Form and an I.R.S. W-9 form.

  • Respect our policies and procedures. There is usually a good reason why we are requesting the information in a quote, IFB, or RFP.
  • Be thorough, neat, and accurate in responding to our requests. Adhere to the directions that have been given for a response. In most instances, we will not have time to decipher poor penmanship, request missing information, or permit a correction.
  • Do not deliver goods or services until you have an authorized purchase order in hand.
  • Do not accept verbal authorization for delivery from a staff member. Chapter 10 of the Administrative Code states that payment of an invoice is not permitted unless a purchase order has been issued. Please allow at least one week for a purchase order to be issued.
  • A purchase order number must be on all documents.
  • MSDS sheets must accompany all orders if applicable.
  • Notify the district of any incomplete or back order shipments.

 

Invoices should be mailed to:

    Union Elementary School District No. 62
    Attn:  Accounts Payable
    3834 S. 91st Avenue
    Tolleson, AZ  85353

Please remember that purchasing is a public process, is publicly funded, and all information is public. If you have further questions,please call Colleen Ellis at (623) 478-5012.

Thank you for your interest in doing business with the Union Elementary School District.

Open Bids - None at this time


Vendor Registration Form
W-9 Tax Form
Request for Public Records

 

A Vendors Guide to Understanding Arizona Procurement

This booklet was created by the Arizona Attorney General to provide vendors with an overview of the basic information needed to participate in procurement processes with public entities in Arizona, including State agencies and Arizona public school districts.